Standardized Capture Regulations

November 1, 2014



Standardized capture regulations can certainly help prevent complications later on. Knowledge of exactly how and also where content material will be saved in SharePoint intranet templates is definitely one attribute of the strategy; enforcing it upon the capture (input) section happens to be the other portion that needs cautious consideration. The old saying, “garbage in garbage out,” is in fact applicable at this place. By possessing set regulations to actually enforce exactly where content material is saved in SharePoint intranets, how folder in addition to file naming convention are applied, exactly how data is in fact formatted, as well as which doc types are permitted, you certainly will ensure that saving docs in SharePoint will not simply end up being an electronic filing cabinet—without company regulations for organizing the data. You will definitely want to see a few SharePoint intranet examples before choosing the right one for your organization.


Scanning really should be a second task, not a day job. In a central capture setting in SharePoint intranet templates, the scanning as well as indexing of those documents is conventionally performed by personnel who work in the capture system on a regular basis. When capture is in fact pushed onto the front office to aid branch procedures or perhaps mobile employees, it frequently involves casual end users. In an effort to become successful in making use of capture in this kind of environment, all of these knowledge personnel really need an application that is actually both straightforward yet powerful enough to take care of the business demands. Deploying a capture application in SharePoint intranets that is unmanaged or perhaps even complicated to make use of constantly is only going to cause failure and lack of usage. That's where a good SharePoint intranet template comes in handy. Check out our project template here in our SharePoint intranet examples.


Flexibility as well as sticking with guidelines. In an effort to expand with, in addition to adapt to your organization, a good capture service in SharePoint intranet templates need to comply with industry hardware, software and IT standards; it should additionally adapt to developing IT system requirements which can include SOA in addition to virtualization. Organizations can guarantee support for a number of device varieties in your SharePoint intranet template, such as scanning devices and faxes, by utilizing guidelines like Image as well as Scanner User interface Specification (ISIS), that provides compatibility and certainly boosts productiveness with countless document scanning devices without requiring various other computer software or computer hardware.


A good SharePoint intranet template has all of the above features. To check out our SharePoint intranets we offer, click here. You will get a sense of solid design in this SharePoint intranet examples and if you have further questions, contact us here.




SharePoint Considerations

November 1, 2014


Take into consideration business requirements in front of you. Whether it's a SharePoint custom workflow or a SharePoint Office 365 implementation or even InfoPath Forms 2010 on a SharePoint 2010 intranet, always look at the cost benefit analysis. Prior to investing in a capture solution or service, take into consideration company requirements in front of you. The capture requirements of recent organizations vary tremendously from the good old days, when just getting the documents scanned as well as indexed into a repository was in fact the overriding objective. Today’s larger sized establishments really concentrate not only on turning paper right into digital data, but are additionally looking for techniques to completely automate identifying, redirecting, as well as indexing documents to speed up their own processes and additionally cut down functional expense. This is critical thoughts to have prior to implementing your SharePoint 2013 intranet template.


Vendor expertise is vital. Capture products and solutions are one aspect to take into consideration for a SharePoint custom workflow, however equally important would be the vendor you are looking to set up a permanent partnership with. As capture technologies already has matured and become a part of larger sized computer software businesses, it is presently actually possible to start using a single vendor who can leverage organization capture know-how as well as complementary solutions and products that could be crucial to your overall enterprise challenges. This makes sure your programs can easily expand and alter along with your business, giving the best flexibility as well as return on your investment with your SharePoint 2013 intranet template or SharePoint 2010 intranet.


Utilize Taxonomy as well as Metadata to enhance Navigation and Looking. The goal of metadata rests not within the tagging of those data itself, but in fact within the possibilities it provides for the development of findability by constructs for instance navigation. This is important when designing a SharePoint custom workflow. Navigation Hierarchies provide an expandable as well as collapsible hierarchy dependent on taxonomic worthwhile Key Filters permit end users to input keyword phrases into a textual content field as well as search against the taxonomy to look for terms to implement as filters to record libraries and lists. All of this is supported by the way in SharePoint Office 365.


Whether your SharePoint deployment involves SharePoint Office 365 or regular, we have you covered. Click here for a great corporate SharePoint 2013 intranet template. Or if you want to discuss InfoPath Forms 2010, we do that too! We can show you working InfoPath Forms 2010 on an actual SharePoint 2010 intranet. Contact us here.





SharePoint Ad Hoc Capture

November 1, 2014


Ad hoc capture inside your SharePoint portal is certainly not sufficient. Ad hoc capture is one of the methods of turning paper into digital content material and certainly presenting that data into SharePoint. Ad hoc capture gives you lightweight functionality for scanning as well as digitizing paper docs to get stored in a good SharePoint design. However let’s remember about the several other well-known techniques capture is utilized for process automation that good SharePoint consulting will always tell you; documents enter the business venture at numerous locations—the mailroom, fax, e-mail, in addition to remote places of work. Implementing capture all over many sections as well as processes demands an enterprise capture system. An enterprise capture answer solution has to include the capacity to connect with numerous devices in addition to sources, support centralized as well as distributed capture, as well as provide document capture mechanization which could provide considerable worth to a corporation by means of cost reduction and certainly time savings. SharePoint consulting all over the world have been telling us this for years now! SharePoint 2013 intranet examples of departments can be seen here.


Automating manual activities would save you time and cash when done inside your SharePoint portal. Document capture automation is able to lessen processing time period, make it possible for organizations to carry out a lot more with less resources, and therefore reduce expense. There are various degrees of capture automation, that may include simple things like making use of barcodes for document recognition in addition to redirecting those particular documents to a certain SharePoint library. More sophisticated capture functionality comprise sophisticated recognition of forms as well as unstructured paper work, in addition to removal of form data. Making use of some of these capture attributes makes it possible for corporations to decrease operational expenses and certainly speed up processing. If SharePoint development plan doesn't include this, well put it in the plan! And check out our SharePoint 2013 intranet examples here.


Solutions should “play” along with various other systems. Whereas a SharePoint portal with a decent SharePoint design would be the keystone of an organization’s permanent strategy, don’t just forget about the other platforms that in fact play a big role in running an enterprise: other content material repositories, archiving systems, ERP platforms that might be component of AP processes, along with other line of business structures. With a number of systems that usually need to coexist along with SharePoint, looking for a flexible approach to integrating capture inside SharePoint as well as other structures will make sure you are able to meet the demands of your IT in addition to company end users. A good SharePoint development effort would take all of these factors into consideration.


If you'd like to see a great SharePoint design in action, check out IBX here -- this is our SharePoint 2013 intranet examples. And contact us here for further questions or would like to learn about our SharePoint consulting or SharePoint development practices.





SharePoint Customization

November 1, 2014


Business enterprises utilize SharePoint templates 2013 for lots of different reasons anywhere from intranets, extranets as well as client portals to document administration and certainly team cooperation. Or perhaps they would like to see a SharePoint 2013 Employee Directory. There’s been notable excitement with regard to great new product usefulness introduced as part of the SharePoint 2010 intranet template system for taxonomy implementation as well as administration all over sites in addition to site collections. Having said that, to reach a point at which important information assets really are completely taken advantage of and working to satisfy the demands of the business entity, effort and time ought to be invested developing a great foundation when it comes to the important information network – via design, development plus utilization of foundational data architectures as well as organizational taxonomy. A properly planned and wisely created foundation happens to be the basis for effective data applications and top quality user experiences beyond what you saw in the typical SharePoint 2010 intranet template. Only after we have developed and created a strong fundamental with regards to the organizing principles of our data is it possible to take into consideration just how it is going to be maintained, carried out as well as consumed by the technologies our team takes into service. Remember this as a secret aspect of smart information administration as we work our way through each of our 8 factors in SharePoint templates 2013 in your SharePoint customization.


Utilize Taxonomy as well as Managed Vocabulary for Content material Expansion. Monitored terms usually are maintained inside a Term Set as well as surfaced to be a part of a document’s characteristics making use of the Managed Metadata column. The sector by itself is in fact directly bound to a Term Set or perhaps even subset thereof, and allows individual users to effortlessly surf accessible Terms for tagging. End users have the option of entering values right into a text field where type-ahead functionality will provide Term ideas or searching the full hierarchy of Terminology within the Term Set by itself.


Utilize Social Characteristics for Personal Identification as well as Enhanced Findability in SharePoint templates 2013. Moderate improvements have occurred since the days of the SharePoint 2010 intranet template in your SharePoint customization. Unrestrained terms tend to be handled just like a flat list and surfaced within a document’s properties throughout the Managed Keyword phrases column. Instead of a compelled selection coming from a managed taxonomic collection of values, individual users would be able to apply their personal descriptors to content material as metadata within a folksonomic way which make sense to the people in intranet examples. One additional capability to create private Tags as well as Notes in addition to apply Rankings to content material is provided in order to help with the retrieval of data at a later date in time. This is useful to see in intranet examples.


If you'd like to see an example of a SharePoint 2013 Employee Directory, click here. This site also gives lots of things you might want to see with intranet examples and what's possible with a good SharePoint customization. And to contact us with further questions, click here.





SharePoint Project Management

November 1, 2014


Let's imagine that you are a network admin for a hospital and you have been tasked by your IT manager to increase the level of SharePoint presence in the project management and project collaboration realms inside your intranet software of your SharePoint implementation. You have it currently set up with simple out of the box team sites. You are using a document library for file sharing which is a step up from the network drives (although not that much of a step up). You are using and displaying lists for issues & risk tracking. And you have a blog for sharing thoughts. So this is fine for a project here and there but the downside is that there is no dashboard of what's happening across all of the projects which creates a headache for the project management office that is trying to monitor everything and maintain standards. And there's no reporting available in your intranet software. So that's the deal...how can someone interested in a bird's eye view of multiple projects get the snapshot he's looking for? And how can this be done in SharePoint (as opposed to out an external tool), and it should be clean and clear (i.e., intuitive), and it should have some nice roll-up reports and graphs/charts, and lastly, you shouldn't have to be a programmer to configure it. That's a tall order it seems for most intranet software!


If you take a look at this project page on the IBX demo site, you'll see a better way to go regarding SharePoint implementation. By the way, for a SharePoint 2013 demo or a SharePoint 2010 demo, contact us. This particular project page has all the traditional items you’d expect in a project management site like a document library, lists for issues and risks, a discussions thread (in which you can also archive emails), a project calendar. But we've taken it a few steps further by adding goals, a project planning web part (can upload project plans created in Microsoft Project into it), and really useful announcements and upcoming events web parts in which posting important items to the main company home page can be done in a single checkbox.


Now, IBX is what we call a truly modern SharePoint implementation! This is a SharePoint 2013 demo, but if what you are looking for is a SharePoint 2010 demo, we have that available as well. Contact us here for that or any questions. In that contact email, specify what you would like to know more about: SharePoint 2013 demo, SharePoint 2010 demo, Pricing, Consultation, etc.








SharePoint Project Tracking

November 1, 2014


Can you expect a good boost in project management capabilities when you upgrade to SharePoint 2013 from SharePoint 2010? Perhaps a little...there are some new web parts available. But what's really great is being able to extra things which you can only get from 3rd party add-ins to SharePoint. Here are some things that you want to know about your projects and if you'd like a good SharePoint demo of what SharePoint solutions are out there, contact us.


1) You want to who know who is assigned to which projects at a glance.


2) You want to know who is under-tasked and who is over-tasked. Like if you have a full-time resource who is averaging 33 hours per week across 4 projects he is juggling, well you could probably assign him another project! But if a part-time resource is averaging 33 hours per week, he is taking on too much.


3) You want to know the status of all projects currently going on in your department (or your whole company if you are in upper management). Like for example, which projects are over-budget and which are in danger of going over? Which ones are behind on meeting their milestones? Your SharePoint consultants and SharePoint developers will always say this is a great use of SharePoint.


4) You want a dashboard for the above. Dashboards give lean amounts of data. Really great feature in SharePoint solutions!


5) You want reports of all the above. Reports give fine-grained details and they should be automatically e-mailed on a schedule (like weekly or perhaps even daily before a go-live). The point here is that management shouldn't have to log in to SharePoint to see these data.


The above 5 points will give you a clearer idea of who is being in integrity to their project plans (which is a reflection of employees and management). Just knowing that kind of visibility exists keeps employees accountable! That's a good reason among others to upgrade to SharePoint 2013. And of course before you upgrade, always see a SharePoint demo or two before choosing.


When it comes to project management, give yourself an edge...go beyond email and a project calendar. That's what the best SharePoint consultants and SharePoint developers will tell you. They would insist that true collaboration starts happening when you have blogs, documentation libraries, file sharing, upcoming deadline alerts, etc. There are basically 5 well known stages to a project: initiation, planning, execution, monitor/control, and transition/close. During certain phases, you may even want to grant external vendors access to some pages on the project site so that they can drop documents and participate in discussions with internal employees.


So if you are thinking about making the upgrade to SharePoint 2013 from SharePoint 2010, and if Project Management is important to you, then it's a safe bet to upgrade because of other things you get in SharePoint 2013, but not necessarily due to extra Project Management itself.


For a SharePoint demo and to discuss SharePoint solutions, contact our SharePoint consultants and SharePoint developers here. And check out our project management template here.








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